Job management & timesheet app for UK facilities teams

For UK facilities management teams and in-house maintenance. Run PPM schedules and reactive jobs from one place, dispatch engineers across multiple sites, raise invoices the moment work is done. Built for trades since 2012.

  • iOS & Android app with offline mode
  • Push jobs to engineers across multiple sites in real time
  • Signature capture, asset photos and inspection attachments
  • PPM schedules, reactive jobs and asset register in one place
  • Read-receipts on quotes and reports
  • Site managers sign off works from their phone

£75/admin · £20/engineer · monthly, no contract · 14 days on the live system, not a demo · no card · pay 10 months, get 12

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Onsite Pro dashboard - job management and timesheets

Why UK facilities engineers use Onsite Pro

Running a facilities engineer business is mostly paperwork chasing. Job sheets in the van. Photos on engineers’ phones. Hours scribbled on the back of a quote. Then an evening re-keying it all so you can invoice on Friday.

Onsite Pro replaces that with a digital job sheet app your facilities engineers use on-site. Photos, time logged, customer signature, parts used – all attached to the job in real time. The office sees every update live. Invoices go out the moment work signs off, not days later. If the budget holder needs convincing, what paper processes really cost sets out the numbers.

Built since 2012, from Lichfield, by people who actually understand UK trade business. Same founder, same UK team, since day one. We also run job management for HVAC engineers and commercial electricians – useful if your firm covers multi-site PPM with mechanical, electrical and reactive maintenance under one contract. Job Management Made Simple.

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We've got 14 sites on PPM contracts. The scheduling alone was eating one admin's full week. It runs itself now and we know what's due before the client does.

Everything Onsite Pro does for you

Quote and invoice

Send quotes for PPM contracts, one-off works and reactive callouts. Invoice the moment work signs off.

Manage your engineers

Push jobs to engineers across all your sites. Live GPS tracking. Dispatch the closest engineer to emergencies.

Mobile timesheets

Engineers log hours, parts and asset numbers on-site. Office sees every update in real time.

Signature capture

Site managers sign off on the engineer’s phone. Geo-stamped and dated for compliance audit.

Photos & notes

Attach site photos, asset specs and inspection reports. Linked to the asset for life.

Parts & assets

Built-in stock control. Engineers log parts used per site. Cost centres billed automatically.

Activity feed

See every job, PPM tick, reactive callout and engineer movement live. Catch bottlenecks before they cost you.

Improved cashflow

Invoice the moment work signs off. No admin delay, clients pay faster.

See the full feature list →

UK facilities engineer using the Onsite Pro mobile app to capture a photo of a wall-mounted boiler and copper pipework during a planned maintenance visit
Capture before and after photos of every PPM visit – photos pin to the job in real time, syncs even if signal drops.

Onsite Pro for PPM and reactive maintenance teams

  1. PPM cycle triggers, or a reactive call comes in. Planned visits get scheduled into the diary at the agreed cadence. Reactive calls drop into the dispatch view alongside. Coming soon: maintenance contracts that auto-recur, plus priority and SLA tagging.
  2. Engineer auto-assigned. Office dispatcher drags the job onto the right engineer's day. Real-time GPS in the dashboard shows who's where, so the dispatcher can pick the nearest engineer for a reactive callout.
  3. On-site, contract checklist on screen. Engineer opens the job, sees the site notes, any attached documents (asset lists, schematics, PPM templates), and previous-visit history.
  4. Complete the checklist, log time, photo evidence. Engineer works through the visit, logs time, adds notes, attaches photos. Anything that needs follow-up gets a clear note for the office. Coming soon: structured ticklist checklists with per-asset photo attachment.
  5. Office sees completion against the contract. Every job and site visible at a glance in the dashboard. Reactive jobs close out and update the site history live.
  6. Auto-rollup billing. Reactive jobs invoice individually. PPM contracts: raise the monthly invoice from the dashboard once the agreed visits are signed off. Coming soon: auto-rollup contract billing.
2012Built for UK trades
UKServers & support
£0Setup. No contract.
14Day free trial
Full system. Not a demo.

Sole facilities engineers, growing teams, multi-site FM contractors

Sole-trader facilities engineers

Look as professional as the bigger firms. One admin licence, one engineer licence, branded quotes, signed-off job sheets and invoices that go out before you leave the customer’s driveway.

Growing teams (2 to 5 facilities engineers)

Facilities engineers see their diaries on their phones. Stop chasing job sheets every Friday night. Customers get faster quotes, faster work, faster invoices. Office gets a real picture of who’s where.

Facilities management companies (5 to 50)

Real-time GPS, skill-based scheduling, parts and stock across multiple vans, reporting that shows which facilities engineers are profitable and which jobs are over budget.

Common questions

Can my engineers use the app in plant rooms without signal?
Yes. Full offline mode – complete job sheets, photos, signatures and time logs offline. Syncs when on signal.
Does it handle PPM scheduling?
Schedule recurring jobs by site and asset, daily, weekly, monthly or quarterly. Engineers see what is due, the office sees what is overdue.
How does it work for a multi-site facilities team?
Office and facilities staff log in to the dashboard (£75/admin/month) and field engineers use the iOS or Android app (£20/engineer/month). Manage as many sites as you like.
Will it integrate with my accounts software?
CSV exports for QuickBooks, Xero, Sage or Zoho today. Direct integrations are on the roadmap.
How long is the free trial?
14 days. Full system, not a demo. No card required. Cancel anytime.
Is there a free job management app for facilities engineers I can try?
Yes – Onsite Pro offers a free 14-day trial of the full live system. Not a demo, the actual product with every feature unlocked. No credit card required.
Can I customise the digital job sheet template?
Yes. The digital job sheet is fully customisable – add your branded header, your terms, your custom fields, parts lists. Most facilities engineers stick close to the default because it covers most jobs out of the box.
Does it support PPM contracts and recurring visits?
Yes. You can set recurring jobs at the cadence each contract needs (weekly, monthly, quarterly). The system auto-creates the visits in your diary and tracks completion against each site’s schedule.
How does Onsite Pro handle quotes and invoices for facilities engineer work?
Quotes get built in seconds from the dashboard or the mobile app, with parts and labour pre-priced. Once accepted, they convert to a scheduled job in one tap. After work signs off, the job sheet becomes an invoice with the right hours, parts and customer details already filled in.
Is my customer and job data secure?
Each customer gets a dedicated UK-hosted database. HTTPS everywhere, daily off-site backups, no shared multi-tenant tables. Your data stays in UK jurisdiction.
Where is the Onsite Pro team based?
Lichfield, Staffordshire. Onsite Pro (originally launched as iManage App) has been based in Lichfield since 2012. Phone support is answered in the UK, not an outsourced call centre.
Can I see a demo before signing up?
Yes – book a 30-minute one-to-one demo with founder John Bryan. Tuesday to Friday between 11am and 3pm UK time. Book a demo.
Can it auto-schedule PPM visits months in advance?
Today: schedule recurring visits manually in the diary, you can plan months ahead. Coming soon: maintenance contracts that auto-recur on weekly, monthly, quarterly or annual cadences.
Does it track SLA performance against each contract?
Job completion times log automatically against each job. Coming soon: priority and SLA tagging on jobs, plus a per-contract dashboard showing SLA performance across customers.
Can it generate monthly client reports per site?
Today: site history pulls all visits, parts and time logs against an address – export from the dashboard to share with the customer. Coming soon: branded auto-generated monthly customer reports as PDF.

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